Event Planning Checklist: Everything You Need to Know

1. Define Your Event Goals and Budget

The first step in planning is determining your event's goals and budget. Ask yourself:

• What’s the main goal of the event? (e.g., celebration, networking, or fundraising)
• Who are you planning for? (e.g., friends, clients, employees)
• What’s your maximum budget, including contingencies?

2. Choose the Perfect Venue

Picking the right venue is a key decision in the planning process. Look for a space that matches your event’s size, style, and logistical needs. At Claridge, we provide a variety of flexible venues for all kinds of events, from corporate meetings to weddings.

• Verify the venue’s availability for your preferred date.
• Make sure the venue provides essential amenities like AV equipment, seating, and parking.
• Visit the venue firsthand to verify it meets your needs.

3. Develop a Clear Event Timeline

Create a structured timeline to stay on top of every detail. Break your timeline into these stages:

• Before the Event: Invitations, vendor coordination, and rehearsals.
• Event Day: Setup, guest arrivals, scheduled activities, and takedown.
• After the Event: Cleanup, feedback collection, and follow-ups.

4. Organize Your Vendors and Services

Depending on your event, you may need caterers, photographers, florists, or entertainers. Here’s how to handle vendor coordination:

• Reserve vendors early to ensure availability.
• Confirm all contracts and payment details.
• Keep a list of contact information for easy communication on event day.

5. Be Ready for Anything with Contingency Plans

Despite careful planning, surprises can occur—be prepared with a contingency plan.

• For outdoor events, have a weather backup plan in place.
• Pack extra items like chargers, pens, and tape to be ready for any situation.
• Assign trusted team members to handle any last-minute changes or issues.

Why Choose Claridge for Your Event?

Claridge makes event planning easier with flexible venues and personalized support for every occasion. Let us help you create an unforgettable experience.